Business Tools · Finance
GST invoices that number themselves and know what is still owed
GST billing software for Indian businesses: invoices from your catalogue, due dates from payment terms, and each part payment set against what is owed.
What it does
The GST invoice, its due date, what is paid on it and how it is sent
Each invoice is made from your catalogue for a saved customer, carries its own due date, and keeps count of what has been paid.
The GST invoice
- Customer and catalogue
- Pick a saved customer, then items from your catalogue. Each line brings its HSN code, tax rates and Retail price, and the price can be changed on the line.
- GST worked out
- CGST and SGST inside your state, IGST outside it, and cess either way — from your branch’s state and the customer’s. Prices are before tax.
- One discount
- Flat or a percentage, on the whole invoice, taken before tax or after it.
- Numbered for you
- INV-00001 onwards, given when the draft is first saved, in one series across your branches.
- On your letterhead
- Your logo, name, address and tax IDs; the customer’s addresses, GSTIN and PAN; HSN on each line; the amount in words, in rupees and paise.
Payment terms and due dates
- A term on every invoice
- Due on receipt, Net 15, 30, 45 or 60, End of month, or End of next month.
- The due date
- Worked out from the invoice date and the term, or typed in — never before the invoice date.
- Marked Overdue
- An issued invoice with nothing paid is marked Overdue overnight, once its due date has passed.
- Your payment note
- How you want to be paid — bank transfer or UPI details — printed under Payment information.
Paid, part-paid and owed
- Paid and due
- The amount paid and the amount due are kept on the invoice, printed on it, and change each time a payment against it is confirmed.
- Part payments
- One invoice can be settled over several payments, and one payment can settle several invoices.
- Its payment history
- Every payment against the invoice is listed on it, each linked to the payment itself.
- Fixed once paid
- Once any payment is on an invoice it cannot be edited or cancelled. One with nothing paid can go back to draft for a change.
- Where the money stands
- What you have invoiced and what is outstanding, above a list you filter by status, customer, dates and payment term.
Printed and sent
- Print or save as PDF
- The invoice opens as a print-ready page; save it as a PDF from the print dialog. An Excel copy too.
- A share link
- Switched on while the invoice is issued, with an expiry if you want one. The customer opens it without signing in, to view and print.
- Email and WhatsApp
- The link sent from your own mailbox, or on WhatsApp — each with its add-on. EmailWhatsApp
- Files kept with it
- PDFs, pictures, Word and Excel files up to 10 MB each, attached to the invoice.
- Every change kept
- Who created, edited, issued or cancelled it, and each payment recorded or reversed, with when — in the activity log.
- Paid
- Still owed
What is still owed
One invoice, paid in two parts
The invoice keeps its own amount paid and amount due, and its status moves from Issued to Partially paid to Paid.
Issued, with a due date
The payment term works out the due date, and the whole total stands as the amount due.
A first payment
Recorded in Payments against this invoice and confirmed as paid. The invoice turns Partially paid: the amount paid rises, the amount due falls, and the payment joins its history.
The rest
A second payment for what is left makes it Paid, with nothing due. A payment larger than the amount due is refused.
If a payment was wrong
Reverse it in Payments, with a reason. The invoice gets that amount back as due, and returns to Partially paid — or to Issued, or Overdue if its due date has passed.
Hand-offs
Invoices with quotations, orders, customers, the catalogue and payments
What passes between Invoices and the parts around it, and where to read about each.
Quotations →
An issued quotation can be made into an invoice without retyping its lines, and the invoice links back to it.
Orders →
Placing an order makes a draft invoice with its lines and prices, unless the branch has switched that off. You check it and issue it.
Customers →
Every invoice is for a saved customer, and the customer’s page lists their invoices and payments.
Catalogue →
Every line is a catalogue item, bringing its HSN code, tax rates and Retail price.
Payments →
Money received is recorded there against one invoice or several; once confirmed, the amount due here falls.
Invoices works with your customers and your catalogue, so it does not bill on its own: customers come with the Sales set, and items with the Operations set — Customers and Catalogue.
An order paid online on your website arrives with its invoice issued and the payment recorded against it — how your website reads your records.
What it costs
The price of Invoices
Invoices comes in the Finance set with Quotations and Payments, priced per person per month.
Finance
₹99.00₹89.10a person, a month
₹267.30 a person for the 3 months, paid at the start.
Paid every three months, the shortest term the set is sold on. Prices exclude GST.
- No count of invoices
- Raise as many invoices, and record as many payments, as the business needs.
- Priced on your seats
- Each seat is one person who can sign in, and the set is priced on every seat.
- Longer terms cost less a month
- Every term is priced on the pricing page.
Before you start
Questions about invoices
What a GST-registered business asks before moving its billing over — including where the answer is no.
No. Every line is an item from your catalogue and every invoice is for a saved customer — there are no typed one-off lines. Customers come with the Sales set and the catalogue with the Operations set, so Invoices needs both beside it.
No, neither — there is no IRN, no e-invoice QR code and no e-way bill. The invoice carries your tax IDs, the customer’s GSTIN and PAN, HSN on each line, and CGST and SGST or IGST with cess.
There are no credit notes or debit notes. Once any payment is on an invoice it cannot be edited or cancelled; the payment is reversed in Payments instead, with a reason, and the invoice gets that amount back as due. An invoice with nothing paid can go back to draft, or be cancelled.
No. There is no GSTR-1 or other GST return, no GST report and no Tally export. Each invoice prints or saves as a PDF and has an Excel copy, and the list filters by status, customer and dates.
No. The invoice has no payment link, pay button or UPI QR code. Write your bank or UPI details in its payment note, which prints on the invoice, and record what arrives in Payments. Customers pay online only through a website connected to KaryalayOne.
No reminder is sent. An issued invoice with nothing paid is marked Overdue overnight once its due date has passed, and the list filters by status and due date, so you can see whom to follow up.
See your own invoices in it
Bring an invoice you sent last month to the demo and we will make it here, then record two payments against it.