KaryalayOne · features
KaryalayOne is business management software for Indian businesses: CRM, catalogue, stock, quotations and orders, GST invoicing, attendance and payroll — every job done by hand today.
Customers and leads
Whoever picks up the phone next starts where the last person stopped, because everything lands on one customer record.
Follow-ups sit on the record too, the salesman’s phone files its own calls, and WhatsApp threads leave one person’s handset.
Catalogue and price lists
Keep one catalogue and change a price once. Your quotations, your orders and your website read it, so last month’s figure has nowhere to survive.
| What is asked | On a quotation | On an order | On your website |
|---|---|---|---|
| Price | ₹1,180.00 | ₹1,180.00 | ₹1,180.00 |
| GST | 18% | 18% | 18% |
| Read from | Your catalogue | Your catalogue | Your catalogue |
Read the last row twice: a website order is priced from your catalogue before it exists, and its customer joins the record you already hold.
Selling, the godown and delivery
Retyping does not stop because the software types faster. It stops because the record one job makes is the record the next job reads.
Selling
An enquirythe customera quotationthe billthe payment
The customer is fetched from the enquiry and an issued quotation is made into the bill, instead of either being typed out again — and the money that arrives is set against the bill it settles. An advance waits on the customer until there is something for it to pay for.
The godown
Goods receivedthe stock figurein stock on your website
Stock moves when somebody records it — goods received, a transfer, a count that disagreed — godown by godown, and batch by batch where you keep them that way. Your shared catalogue and your website read the figure, so neither offers what the shelf is not holding.
The month
A day at workthe month’s payrolla payslip
Nobody totals the attendance sheet at the end of the month. Payroll reads it, and the person it belongs to can already see it for themselves.
Delivery
A job acceptedthe work plannedthe hours put inthe sign-off
Work you deliver rather than goods you hand over carries its own tasks, its approvals and the hours logged against it — on the one job, instead of across a spreadsheet, a chat group and somebody’s memory.
Staff, attendance and payroll
Nothing below waits for the last week of the month, and that is the whole point of it. By the time you close the month, the work that used to fill that week has already been done — a day at a time, by the people it belonged to.
Through the month
Your shifts, week-offs and the holidays you keep are already known, and a check-in can be tied to the place the work is actually done. Nobody keeps a second register beside the first one.
As it comes up
Somebody asks for a day off in the place it will later be counted, and raises a claim against the policy that covers it rather than against somebody’s patience.
At month end
Salaries work out from the structure you hold against each person and run as one batch over a register that has been filling all month. You do not rebuild it from a sheet in the last week.
The day after
Their own attendance, their own claims and their own payslips are theirs to look at. It is the quietest thing on this page and the first one an office notices.
Part by part
Switch on the parts you run on today and leave the rest for the day you need them. Each line below names the job that part takes off somebody’s desk — not what it contains.
EmployeesA staff list in one book, a second one in the accountant’s spreadsheet.
AttendanceTotting up the attendance register, and the leave slips in somebody’s drawer.
ReimbursementsSettling a claim by argument, from a bill somebody has already lost.
PayrollWorking a month of salaries out from a sheet, against a register you retyped.
What staff do themselvesThe queue at the accounts desk asking for a payslip or last month’s attendance.
CRMThe notebook of what a customer said, and the follow-up nobody wrote down.
CustomersThe same customer written down three times, with three different phone numbers.
FormsEnquiries buried in an inbox, and a list retyped out of a spreadsheet.
Email inbox & templatesDigging through a personal inbox for what you promised a customer in writing.
WhatsAppThreads living on one person’s phone, and the same message pasted out fifty times.
Lead sync from a sheetCopying a row out of a shared sheet into the system, a day after it was filled in.
Lead sync from your own systemsEnquiries that reach you as an email from your own website and have to be typed up as leads.
Mobile sync appThe call that happened on somebody’s phone and never reached the customer it was about.
CataloguePrice lists in a spreadsheet that three people each keep their own copy of.
Stock & warehousesThe call to the godown asking what is left, and the count that disagrees with the answer.
OrdersHunting for what was promised, at what price, and whether any of it has gone out.
Demand notesA customer’s list of what they want, and nobody sure whether it was priced.
ProjectsThe tasks, sign-offs and hours of a job, spread over a spreadsheet and a chat group.
QuotationsRewriting a quotation from scratch, and never learning which ones were accepted.
InvoicesWriting the invoice out again, and working the GST on it by hand.
PaymentsMatching payments to bills on paper, and chasing one that was already settled.
Cashflow & reportsNot switched on yet — priced, and being built.
DashboardOpening five screens to learn where the leads stand and what leave you have left.
Website connectionSending your website’s people a new price and waiting for them to put it up.
Branches, roles & controlDeciding by hand who may see which branch’s figures, and remembering who changed what.
Activity logsWorking out after the fact who changed a bill or a lead, and when.
Your own connectionsHanding another company a login to your records because there was no narrower way in.
Reports & analyticsBuilding the same figure in a spreadsheet every month because nothing reports it.
They all read the same customer list, the same catalogue and the same staff register, which is why switching another one on adds work to the system and not to your desk. See what each part holds →
Create your account and switch on the parts you need — the rest stay off until you want them. Nothing here has to be installed, and your records are yours from the first one you enter.
